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by Phil Stott | June 15, 2016


I wrote recently about spending time with productivity expert Graham Allcott, founder of Think Productive, and author of the book How to Be a Productivity Ninja. As I noted in that piece, much of the information that Allcott gave out during our interview and the presentation I had the opportunity to attend was about general strategies and mindset shifts to encourage an ongoing, incremental focus on your productivity and time management.

However, in a Q&A session at the end of his presentation, one consultant asked Allcott if there were productivity tools or apps that he would recommend. As it turned out, there were—although he also took pains to point out that "the tool itself doesn't matter; how you use it does." Something as simple as a list, for example, can be equally effective whether you create it on paper, in an app, or on an Excel sheet—provided that you actually commit to completing the tasks on it.

With that in mind, then, here are four apps that earned a word approval from Allcott:


An app that specializes in task management, Nozbe can be used both for individual projects, and for team management. Specific features include the ability to collaborate, assign projects and tasks to team members, and even to work with people who don’t have the app. Best of all: it's cross-platform, with apps available for Mac, Windows, Linux, Android and iOS. Check it out at



Moving away from apps that directly boost your productivity, Headspace's key selling point is that it can help you manage your stress and anxiety through regular meditation and mindfulness training. Breaking the process down into a series of exercises that can be finished in as little as 2 minutes or as long as an hour, the intent of the app is to allow you to fit meditation around your own schedule—with the eventual goal of making you a less-stressed, more mindful (and presumably more productive) person. Check it out at


One of the Granddaddies in the productivity app sphere (if it's possible to say that about something that didn't really exist as a concept 10 years ago), Evernote is a way to capture fleeting thoughts, pieces of inspiration, to-do lists and much more. Better yet: unlike that phone number you scrawled on the back of a receipt, anything captured in Evernote stays there and is indexed to ensure that you can find it again. It can even read handwriting, which comes in handy when you've taken a photo of that receipt to save the number: all you need to do is remember the name you scrawled alongside it, and it'll pop right up. Learn more at:


While it doesn't offer much in terms of practical application, Forest is designed to do one thing, which is to ensure that you aren't wasting time on your phone when you need to be working. It does that through a gentle nudge: when you're ready to concentrate, you simply fire up the app, set a time limit by "planting" a tree, and watch as it starts growing. If you leave the app before your time is up, the tree will die and you, presumably, will be racked with the kind of feelings of shame that you haven't experienced since Tamagotchis were a thing. If phone-based procrastination is your issue, and the death of virtual trees is the trigger that might solve it, head to